Not all documents found in the File List are reviewed in the table below. Both the table below and the File List may include documents not referenced in the DANS: EASY CTS application.
Document Title | Requirement Where Used | Purpose or Objective of Document | Other Documents Referenced |
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Legal Information | R2., R3., R4., R10., R12. | To outline the legal policies available and where to find them (e.g., terms of use, deposit agreement, processing agreement, license, privacy policy, liability, and ownership rights). |
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DANS General Conditions of Use | R2., R11., R13. | Specific terms of use for DANS users who deposit datasets: proper citation of datasets in publications, licenses and copyright, informing DANS of publications, user data protection, DANS not liable, and non-compliance. | |
EASY General Terms & Conditions of Use | None | Specific terms and conditions all EASY account users must abide by: account security, dataset access levels, requesting dataset access, downloading datasets, using datasets, depositing datasets, user data security, duration and termination of the agreement, and agreement changes. | |
Deposit Agreement | None | Template of agreement between data depositor and DANS. Outlines the roles and responsibilities of each party in the agreement referred to as the Depositor and Depositary (i.e., DANS). Also includes information about: dataset metadata and file types, removing or changing the dataset, usage of the dataset, death of the depositor or liquidation of its organization, liability, and duration and termination of the agreement. | |
DANS License | R2., R3., R10. | Licensing agreement that must be followed by anyone who downloads and/or uses datasets. Notes that datasets can be "open access for registered users" or "restricted access." Requirements include citations, IP rights, informing DANS of publication, personal data usage, liability, non-compliance, and changes to the agreement. | |
DANS Privacy Statement | R4. | Outlines what personal data DANS collects from its users and how that data is used. The privacy statement applies to EASY, DataverseNL, and NARCIS. |
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DANS Disclaimer | None | Liability disclaimer for information found on and used from the DANS website and services. | |
DANS Preservation Plan | R7., R9., R10., R15. | Part 1 of the document contains the Preservation Strategy and Part 2 of the document contains the Preservation Policy. The document specifically mentions CoreTrustSeal as it applies to CTS requirements, guidelines, and standards. Also notes that one of the objectives of the preservation plan is to be a "trustworthy digital repository." |
(This document also references a variety of DANS and non-DANS websites.) |
Provenance Document | R7., R12. | Subtitle = The Processing of Datasets by DANS. Outlines how datasets are verified upon receipt in EASY, including verifications of completeness, readability, file formats, descriptions, private data (which is deleted), directory structure, and correctness of archaeological datasets. Also notes that EASY may alter metadata or file types in order to preserve and archive datasets. Finally, notes that a PID is added to each dataset when published and that the rights of dataset users are based on what the depositor provided in their Deposit Agreement. |
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About Reusing Data | None | Provides EASY dataset users with instructions on how to find/search for data in EASY, what types of restrictions may be placed on datasets, where to register for a user account, how to cite a dataset, and who to contact if the user has questions or finds mistakes. |
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Before Depositing | R8., R12., R14. | Provides instructions to data depositors on how to prepare their data to be deposited into EASY. Preparations including filling out the Deposit Agreement, removing or redacting personal data, preferred file formats, documentation about the dataset, metadata schemas, and pricing. |
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During Depositing | R8., R12., R14. | Provides instructions on how to deposit data into EASY. Steps include logging into EASY, adding metadata, selecting one of two possible access options (open and restricted), choosing the proper license to go with your selected access option, uploading files, accepting the license agreement, submitting the dataset (including what to do is submission fails, what DANS does to check the dataset before publication, and when a persistent identifier is generated for the dataset. |
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After Depositing | R8., R12., R14. | Provides instructions on how a depositor can access their dataset once it's published, including how they'll receive access requests from potential data users and how to accept/deny those requests, and how to cite datasets in publications. |
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