Below are a list of common errors and problems in the Scholars GeoPortal that are the result of problems in the metadata. For a detailed list of metadata fields used in SP's instance of NAP, and how to complete them, see the guide to NAP metadata fields on Spotdocs. A general best practices documents is also available on Spotdocs.
The record may not have been pushed to the correct location. In the GISEditor, go to the Record Status section of the metadata, and confirm that Dev Test is selected for staging, or Production for production. An aggregated record should have aggregated selected.
The record may be aggregated. Remember: if searching for an aggregated record, only the series record that it has been grouped under will show up in search results.
The record is not aggregated, but the Distribution Info > Metadata Link section of the metadata has been filled in. As a result, the record is linking back to itself in a continuous loop. This section should be left blank, unless you are filling in the distribution information for a series-level record that is linking to multiple datasets. Removing it will solve the issue in this case.
There is a typo in either:
The SP Custom > Data Holdings section of the metadata; or
The filename in the zips folder in \\18.104.22.168\files$
Verify that both are correct, and change as required
This grey box is populated by the extent fields in the Identification Info section of the metadata. Oftentimes this information is pulled directly from the services themselves. As a result, it will be exactly on the location of the furthest data in the service, which can make the box seem too small at higher zoom levels. Verify the extent information that has been entered into Identification Info > Extents. This should match exactly the extents of the data product being described. If this doesn't resolve the issue, to correct this either:
Add the service into the GeoPortal
From the search field dropdown, select “Place or Area”
Click the yellow box that appears to the left of the dropdown “Click and Draw” an extent
Draw your extent
Use the numbers that appear in the search field to populate the extent fields in the following order: West; South; East; North.
Adjust each extent field slightly according to the following guidelines (can be increased or decreased more if needed):
West Bound Longitude: increase by 0.5
East Bound Longitude: decreased by 0.5
South Bound Latitude: decrease by 0.5
North Bound Latitude: increase by 0.5