First meeting: Thursday June 18, 2015

In attendance: Kelly, Pat, Gabriela

Agenda

1. Review feedback from last year

 

2. Discuss the logistics of holding an in-person summit is possible without funding

 

3. Come up with a plan :)

Gabriela Mircea to put together a plan (from last year: 2014 Event Planning)

 

 

Second Meeting: Thursday July 16

Agenda

Third Meeting: Friday July 24 from 3:00-4:00

Agenda

  1. Keynote - Pat to keep investigating 
  2. Demos
    1. Sent out emails to service providers
    2. Questions re: presenting remotely? Decided this is not a good idea.
    3. We will wait to hear back from those who might be able to attend in person.
  3. Call for proposals
    1. Gabriela Mircea will send out by mid-August
    2. Deadline = September 14th
    3. We'll review Sept. 14th - 18th
    4. Let people know if they're accepted by Sept. 18th 
  4. Look at Eventbrite for registration https://www.eventbrite.ca/
    1. We will do registration through Eventbrite. Gabriela Mircea will set up around August 12th. 
  5. Summit page
    1. Kelli Babcock will create this by August 12th 

Fourth Meeting: Friday August 14

Agenda

  1. Keynote ideas
  2. Demos
  3. Review call for proposals
  4. Review Eventbrite
  5. Review Summit page
  6. Logistics
    1. Catering
    2. Room set up
    3. Name badges
    4. Registration desk
    5. Other logistics?