November 21, 2014
We have a budget of...$1450
Robert H. Blackburn Room, room 4036
4th floor of Robarts Library
University of Toronto
130 St George St, Toronto, ON M5S 1A5
UofT Media Production will record the event at no cost and encode the video for webcast (to be hosted on UofT media server). PPT will be synced to the webcasts and shown in the webcast interface. A URL for the webcast will be provided that can be embedded in a web page or distributed by email.
Presenters have to sign this: MediaProduction_Consent_R2.pdf
Option 1: Pegasus - $1448.66 (with tax)
Option 2: Sammy’s Student Exchange : (416) 978 - 3325 - http://www.sammysstudentexchange.com/#!menu-2/cdoh - estimated to be $2029 before tax...
Option 3: Presidential Gourmet - $1570 (with tax).
Kelli will set up accounts for outside-UofTers: http://www.utorauth.utoronto.ca/?page=sponsor_utorid
A day packed with practical workshops on various digital curation tools.
Unknown User (saraa), Laurie Morrison, Jenny Jing, Stephen Marks and Kelli Babcock have come up with possible station ideas and community experts to approach about leading workshops (see below). PLEASE ADD TO THIS LIST IF YOU HAVE IDEAS FOR A TOPIC/LOCAL COMMUNITY CONTACT/EXPERT.
Time | Topic | Presenter(s) | Abstract |
9:30 – 10:00 | Practical Implementation of Digital Preservation Policies | Steve Marks Nick Ruest | |
10:00 – 10:45 | Digitization Work Flows + Digitization Services in Ontario | Sara Allain | |
10:45 – 11:00 | Break |
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11:00 – 11:30 | Linked Data in Digital Curation | Jenny Jing | |
11:30 – 12:00 | Digital curation tools | Gabriela Mircea | |
12:00 – 1:00 | Lunch |
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1:00 – 2:00 | Archivematica | Jeremy Heill | |
2:00 – 3:15 | Islandora | Nick Ruest Kirsta Stapelfeldt | |
3:15 – 3:30 | Break |
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3:30 – 4:30 | Omeka | Kelli Babcock Leslie Barnes Rachelann Pisani |
Event Details | Notes | Budget | Cost | Booked |
Meeting / Event Name | OCUL Digital Curation Community Summit at the University of Toronto | $1450 |
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Planning Committee | Jenny, Sara, Kelli, Nick, Steve, Laurie | N/A | N/A | |
Date(s) - Times | November 21, 2014 - 9:30-4:30
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Location | UofT Robarts Library Blackburn Room 130 St George St, Toronto, ON M5S 1A5 http://support.icicle.utoronto.ca/labdocs/doku.php?id=blackburn:roomfacilities | N/A | N/A | |
Number of Attendees | Registration for 60 spots (not including speakers) - tell people to bring laptops | N/A | N/A | |
Speaker/Special Guests | See What? |
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Description (50-100 words) |
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AV Requirements |
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Catering Required | Morning coffee Morning pastries/muffins Lunch pm coffee refresh pm snack break Kelli Babcock looking into:
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Room setup |
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Preferred/Required Caterer | Required |
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Registration method and process |
Deadline: register by Friday, October 31st Eligibility: OCUL member
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Promotion and Announcement | Unknown User (saraa) to lead with Anika - has to be advertised as OCUL and UofT event because we're getting free UofT space.
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Planning Process Considerations
Before the meeting
Venue
Accessibility: Are there any barriers to access? (Stairs, long walks, manual doors, non-accessible washrooms)
Size: Is the room large enough to hold a group, their belongings, and their work needs (laptops/notes)?
Set Up: What style of room set up will you need?
Are tables/chairs/podiums an extra cost?
AV: Does the room offer wireless? Are there any deadzones
Are you required to use in-house AV equipment/technicians
Food (If applicable): Can food be brought into the room?
Do you have a space reserved for the food, is there easy access for the caterers?
Cost (if applicable): Are there extra costs for meetings running longer than an hour?
Is there a non-profit rate?
Are there added fees (Landmark fees)?
Are you required to use designated caterers or suppliers?
Is there cancellation period or fee?
Location: Is the location easy to access on public transit?
Is the room location easy to find? If not do you have adequate signage?
Catering
Post Meeting
Feedback compiled: OCUL Digital Curation Summit 2014 - Feedback - Google Forms copy.pdf
Survey: https://docs.google.com/forms/d/1UKuQ1usFPDxTz-RAfRHaTdC1uF116E93J2YrFEcwkrk/edit#