5.1.1.2 - The repository shall have adequate hardware and software support for backup functionality sufficient for preserving the repository content and tracking repository functions.

Introduction

Scholars Portal is committed to using current, reliable, and adequate hardware and software to backup its data, databases, applications, logs, and administrative documents. In the event of a disaster that results in data corruption or loss, Scholars Portal can restore information from one of two TSM backup copies, one of which is stored at an off-site facility. Beyond the repository's own copies, it may be possible to re-ingest copies held by the content providers. The repository uses industry-standard practices for backup management and media refreshment in order to ensure the long-term integrity of information. Since the repository's information resides on a storage platform managed by the University of Toronto Libraries' Information Technology Services (ITS) department, Scholars Portal staff arer not directly involved in the day-to-day administration of the backup plan.

The complete text of the repository's Backup Plan is available below. The document satisfies this criteria by describing policies and procedures employed by Scholars Portal and ITS to provide reliable backup of the repository's content.

Scholars Portal is developing a Disaster Recovery Plan, also available below, that describes emergency contacts, staff roles and responsibilites, communication policies, and data recovery procedures.

Responsibility

Digitial Preservation Policy Librarian

Potential Risks

Scholars Portal does not have an online mirror site that can disseminate the information in the event of data corruption or loss. For that reason, efforts to restore data from a tape backup may result in temporary service outages.

Monitoring Commitments

The repository has polices and procedures for regular assessment and refreshment of backup media. Please see the Backup Plan for more information.

Future Plans

Scholars Portal and ITS recognize that the implementation of an online mirror site would provide an additional layer of security and ensure continuous service in the event of a disaster. In the long run, the repository would like to establish an online mirror site to provide full redundancy of archival storage, data management, and dissemination systems.

Relevant Document

  1. Backup Plan
  2. Disaster Recovery Plan