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Documentation assures stakeholders (consumers, producers, and contributors of digital content) that the repository is meeting its requirements and fully performing its role as a trusted digital repository. A repository must create documentation that reflects its Mission Statement and Strategic Plan and captures its normal activities. This entails documenting all repository processes, decision-making, and goal setting. Documentation is provided so that the activities of the repository will be understood by stakeholders and management. It ensures that repository policies and procedures are carried out in approved, consistent ways, resulting in long-term preservation and access to digital content in its care. Certification, the clearest indicator of a repository’s sound and standards-based practice, is facilitated by procedural accountability and documentation.

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