C.1.a DANS: EASY Documentation Review

Not all documents found in the File List are reviewed in the table below. Both the table below and the File List may include documents not referenced in the DANS: EASY CTS application

Document TitleRequirement Where UsedPurpose or Objective of DocumentOther Documents Referenced
Legal InformationR2., R3., R4., R10., R12.To outline the legal policies available and where to find them (e.g., terms of use, deposit agreement, processing agreement, license, privacy policy, liability, and ownership rights).
  • DANS General Conditions of Use*
  • EASY General Terms and Conditions of Use*
  • Deposit Agreement*
  • EASY Processing Agreement
  • DANS License*
  • DANS Privacy Policy/Statement*
  • DANS Disclaimer*
DANS General Conditions of UseR2., R11., R13.Specific terms of use for DANS users who deposit datasets: proper citation of datasets in publications, licenses and copyright, informing DANS of publications, user data protection, DANS not liable, and non-compliance.
EASY General Terms & Conditions of UseNoneSpecific terms and conditions all EASY account users must abide by: account security, dataset access levels, requesting dataset access, downloading datasets, using datasets, depositing datasets, user data security, duration and termination of the agreement, and agreement changes.
Deposit AgreementNoneTemplate of agreement between data depositor and DANS. Outlines the roles and responsibilities of each party in the agreement referred to as the Depositor and Depositary (i.e., DANS). Also includes information about: dataset metadata and file types, removing or changing the dataset, usage of the dataset, death of the depositor or liquidation of its organization, liability, and duration and termination of the agreement.
DANS LicenseR2., R3., R10.Licensing agreement that must be followed by anyone who downloads and/or uses datasets. Notes that datasets can be "open access for registered users" or "restricted access." Requirements include citations, IP rights, informing DANS of publication, personal data usage, liability, non-compliance, and changes to the agreement.
DANS Privacy StatementR4.Outlines what personal data DANS collects from its users and how that data is used. The privacy statement applies to EASY, DataverseNL, and NARCIS.
  • Mission Statement
  • Legal Information*
  • About DataverseNL 
  • NARCIS Terms of Use
DANS DisclaimerNoneLiability disclaimer for information found on and used from the DANS website and services.
DANS Preservation PlanR7., R9., R10., R15.Part 1 of the document contains the Preservation Strategy and Part 2 of the document contains the Preservation Policy. The document specifically mentions CoreTrustSeal as it applies to CTS requirements, guidelines, and standards. Also notes that one of the objectives of the preservation plan is to be a "trustworthy digital repository."
  • Legal Information*
  • DANS Privacy Statement*
  • Information about Depositing Data*

(This document also references a variety of DANS and non-DANS websites.)

Provenance DocumentR7., R12.Subtitle = The Processing of Datasets by DANS. Outlines how datasets are verified upon receipt in EASY, including verifications of completeness, readability, file formats, descriptions, private data (which is deleted), directory structure, and correctness of archaeological datasets. Also notes that EASY may alter metadata or file types in order to preserve and archive datasets. Finally, notes that a PID is added to each dataset when published and that the rights of dataset users are based on what the depositor provided in their Deposit Agreement.
  • Preferred Formats
About Reusing DataNoneProvides EASY dataset users with instructions on how to find/search for data in EASY, what types of restrictions may be placed on datasets, where to register for a user account, how to cite a dataset, and who to contact if the user has questions or finds mistakes.
  • Creative Commons 4.0 License
  • DataCite Recommendations
Before DepositingR8., R12., R14.Provides instructions to data depositors on how to prepare their data to be deposited into EASY. Preparations including filling out the Deposit Agreement, removing or redacting personal data, preferred file formats, documentation about the dataset, metadata schemas, and pricing.
  • Deposit Agreement*
  • Legal Information*
  • Standard Classification
  • File Formats
  • Archaeological Data
  • Interview Template
  • Prices
  • Publications
  • During Depositing*
  • After Depositing*
During DepositingR8., R12., R14.Provides instructions on how to deposit data into EASY. Steps include logging into EASY, adding metadata, selecting one of two possible access options (open and restricted), choosing the proper license to go with your selected access option, uploading files, accepting the license agreement, submitting the dataset (including what to do is submission fails, what DANS does to check the dataset before publication, and when a persistent identifier is generated for the dataset.
  • Before Depositing*
  • Creative Commons Licenses
  • Persistent Identifiers
  • International Certification Guidelines
  • Provenance Document*
  • Preservation Plan*
  • After Depositing*
After DepositingR8., R12., R14.Provides instructions on how a depositor can access their dataset once it's published, including how they'll receive access requests from potential data users and how to accept/deny those requests, and how to cite datasets in publications.
  • DataCite Recommendations
  • Before Depositing*
  • During Depositing*

C.1.b Interesting Items of Note:

  • DANS specifically requests that anyone who cites or uses a dataset from their archive send them information on the associated publication so they can keep track of how often and where datasets are used/cited.

C.1.c File List:

  File Modified
Microsoft Word Document DANS Updated Collaboration Agreement on Data Archiving and Networked Services.docx Apr 05, 2021 by Alicia Cappello
Microsoft Word Document DUTCH SamenwerkingsovereenkomstDANSKNAW2015.docx Apr 05, 2021 by Alicia Cappello
PDF File DANS and the Social Sciences.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS EASY 7 Steps to Sustainable Data.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS EASY After Depositing.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS EASY Before Depositing.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS EASY During Depositing.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS EASY Reusing Data.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS File Formats.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS General Conditions of Use.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Legal information.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Licence.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Preservation Plan.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Privacy Statement.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Provenance Document.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Research and Innovation.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Standard Deposit Agreement.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Standard Processing Agreement.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS Strategy 2015-2020.pdf Apr 05, 2021 by Alicia Cappello
PDF File EASY General Terms and Conditions of Use.pdf Apr 05, 2021 by Alicia Cappello
PDF File Evaluation of DANS EASY based on the FAIR principles.pdf Apr 05, 2021 by Alicia Cappello
PDF File SamenwerkingsovereenkomstDANSKNAW2015.pdf Apr 05, 2021 by Alicia Cappello
PDF File Steering Committee and Advisory Boards.pdf Apr 05, 2021 by Alicia Cappello
PDF File DANS EASY Fact Sheet.pdf Apr 09, 2021 by Alicia Cappello

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