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4.3.2.1 - The repository shall have mechanisms in place for monitoring and notification when Representation Information is inadequate for the Designated Community to understand the data holdings.

Introduction

SP is engaged in an ongoing discussion with the Designated Community about collection development and quality of material. Representatives from the Designated Community serve on various committees that provide feedback to SP with regard to the understanding of their materials.

SP also subscribes to PRONOM, an external registry of file formats. PRONOM contains information about the supersedence of one file format by another. SP uses this information to track understandability from a format perspective.

Responsibility

Digital Preservation Policy Librarian

Relevant Documents

  1. Designated Community
  2. Registry of File Formats
  3. Environmental Monitoring of Preservation Formats
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