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3.1.2.2 - The repository shall monitor its organizational environment to determine when to execute its formal succession plan, contingency plans, and/or escrow arrangements

Introduction

Communication between SP and its Designated Community is constant and robust. SP reports to the directors of the OCUL libraries on a semi-annual basis. At these reports, the directors review the repository's performance and usage and provide feedback on new and ongoing initiatives. The funding for SP is evaluated on a yearly basis at the December directors' meeting. Any situation requiring the execution of SP's Succession Plan would be made clear at one of these meetings.

The Service Agreement between OCUL and UTL (as the provider of the Scholars Portal service) contains the full details of this process, as outlined in the Succession Plan.

SP is very aware of its organizational environment. The repository's relationship with OCUL is integral and therefore communication between SP and OCUL is clear and consistent in all relational and operational areas. Details of this mutually dependent relationship are explained in the OCUL/SP service agreement and are reviewed and updated annually.

Responsibility

Digital Preservation Policy Librarian

Relevant Documents

  1. OCUL/SP service agreement
  2. Succession Plan
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