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5.1.1.1.1 - The repository shall have hardware technologies appropriate to the services it provides to its designated communities.

Explanation

In order to provide a level of service that meets the repository's contracted obligations, SP selects and implements hardware technologies based on a clear and comprehensive understanding of the needs and expectations of its Designated Community. The repository's Designated Community Definition supports decision-making by providing an overview of the user communities.

SP staff work closely with members of the Designated Community to identify system requirements and test implementations. Representatives from the Designated Community sit on SP's advisory committees, giving them a direct channel to the repository's directors and system administrators. SP designed its hardware platform to satisfy the expectations of its Designated Community for the integrity, authenticity, usability, and security of information. System administrators designed the system to be scaleable well beyond its current size. The repository has an inventory of hardware and software to help staff carry out long-term technology planning.

In addition to extensive and ongoing communication between SP and its Designated Community, systems administrators at SP and the University of Toronto Libraries' Information Technology Services department receive information about system behaviour and usage from automated monitoring tools. These tools warn administrators about events and loads that exceed predetermined levels. Please see 5.1.1.1.2 for more information.

Responsibility

Digital Preservation Policy Librarian

Systems Administrator

Potential Risks

Future Plans

SP has a procedures, commitments, and financial resources for regular hardware upgrades and media refreshment. See 5.1.1.1.4 for details.

Relevant Documents

  1. Designated Community Definition
  2. Hardware and Software Inventory
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