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5.1.1.1 - The repository shall employ technology watches or other technology monitoring notification systems.

Explanation

SP staff collaborate with personnel from the University of Toronto Libraries' Information Technology Services (ITS) department to assess the health and long-term suitability of the repository's hardware and software. This is an ongoing and comprehensive process that uses information supplied by automated monitoring systems, manual quality controls, the repository's Designated Community, its hardware and software vendors, and the enterprise IT community at large. The chief objective is to predict obsolescence or deterioration before it can impair ingest, data management, archival storage, or dissemination.

SP benefits from an active and technologically savvy Designated Community, made up of librarians, researchers, and students, who regularly report problems with system behaviour. SP receives feedback from its Designated Community on a regular, often daily, basis. Members of the Designated Community make up the repository's advisory committees.

For more information about hardware monitoring and change manangement, please see 5.1.1.1.1, 5.1.1.1.2, 5.1.1.1.3, and 5.1.1.1.4. For software, please see 5.1.1.1.5, 5.1.1.1.6, 5.1.1.1.7, 5.1.1.1.8.

Responsibility

Digital Preservation Policy Librarian

Systems Administrator

Potential Risks

Monitoring Commitments

Future Plans

Relevant Documents

  1. Risk Analysis and Management Strategies
  2. Hardware and Software Inventory
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