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5.2.2 -The repository shall have implemented controls to adequately address each of the defined security risks.

Introduction

Scholars Portal has implemented controls to address and manage the security threats described in its Risk Analysis and Management Strategies document. The repository manages threats to its operations and content by using procedural and technical controls recognized by the digital curation community.

  1. Standards met or industry best practices employed, and their applicability to Scholars Portal; certifications achieved or audits undertaken if applicable
  2. Differences from standards or best practices and our rationale for those differences if applicable
  3. Parties involved in the creation of the document if applicable\

The complete text of the Risk Analysis and Management Strategies document is available through the link below. The document satisfies all of this criteria by describing policies and procedures employed by Scholars Portal, University of Toronto Libraries, and the Library's Information Technology Services to manage risks.

Responsibility

Numerous personnel are responsible for the design, implementation, and monitoring of security and risk controls. In general, the Digital Preservation Policy Librarian is responsible for risk management.

Potential Risks

The chief risks associated with security controls are (1) failure to employ controls that address the address the full scope and scale of the threat and (2) failure to review and update controls in a timely manner. To manage the first risk, Scholars Portal conducts a thorough analysis of individual threats in order to design controls that address their full scope and scale. Please see TRAC 5.2.1 for more information. To manage the second risk, the repository has monitoring commitments in place (see next item).

Monitoring Commitments

Scholars Portal will assess its Risk Analysis and Management Strategies document on a regular basis, according to the Review Cycle for Documentation Policy, or whenever there are major changes to its operating environment such as hardware refreshment, staffing changes, or cyber attack. Reassessment will in some cases lead to closer scrutiny and evaluation of individual security controls.

Future Plans

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Relevant Document

  1. Risk Analysis and Management Strategies
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