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4.1.6 - The repository shall obtain sufficient control over the Digital Objects to preserve them.


In almost all Scholars Portal/Producer agreements, Scholars Portal negotiates for the rights to locally load Licensed Material and maintain perpetual access. Local loading allows Scholars Portal to completely own and control the digital copy of the content given to them by the Producer regardless of changes in the publishing world or changes in the library’s subscription policies. Perpetual access grants to Scholars Portal a nonexclusive, royalty-free, perpetual license to use the Licensed Materials that were accessible during the term of the Agreement and some, if not all, Licensed Materials after the termination of the agreement.

Scholars Portal workflow charts document the journey of the digital object from the time it is ingested into the repository until the time it is made accessible to the designated community.

Scholars Portal creates preservation metadata for each object in the repository and records any event that happens to the object along with the date and time of occurrence. The records use PREMIS markup conventions.

Documents explaining this in greater detail are available below.


Software Developer - Responsible for the creation of loader scripts.

Digital Preservation Policy Librarian - Ensures proper functioning of overall system.

Metadata Librarian - Authors NIH metadata crosswalk, if necessary.

System and Web Development Analyst - Receives notification of failed loader scripts.

Relevant Documents

  1. Producer Agreements and Licenses
  2. Workflow Charts
  3. Metadata Example
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