3.1.1 - The repository shall have a mission statement that reflects a commitment to the preservation of, long term retention of, management of, and access to digital information.
Summary
A summary of our practices in relation to our objectives, commitments, and context. May include:
- Standards met or industry best practices employed, and their applicability to Scholars Portal; certifications achieved or audits undertaken
- Differences from standards or best practices and our rationale for those differences
- Potential risks or threats and our risk management strategy
- Future plans/expectations, firm or infirm
- Monitoring commitments and/or document review schedule
- Brief history of the development of our practices and the parties responsible
Evidence/Example Document
(Some types of evidence will not exist on a separate page.)
- Document Title (link)
- Document Title (link)
- Document Title (link)
- Example (link)
- Example
Responsibility
Who in Scholars Portal is chiefly responsible for this issue at the present time?
TRAC2 Criteria Description
Supporting Text
This is necessary in order to ensure commitment to preservation and access at the repository’s highest administrative level.
Examples of Ways the Repository can Demonstrate it is Meeting this Requirement
Mission statement or charter of the repository or its parent organization that specifically addresses or implicitly calls for the preservation of information and/or other resources under its purview; a legal, statutory, or government regulatory mandate applicable to the repository that specifically addresses or implicitly requires the preservation of information and/or other resources under its purview.
Discussion
The repository or its parent organization's mission statement should explicitly address preservation. If preservation is not among the primary purposes of an organization that houses a digital repository then preservation may not be essential to the organization's mission. In some instances a repository pursues its preservation mission as an outgrowth of the larger goals of an organization in which it is housed, such as a university or a government agency, and its narrower mission may be formalized through policies explicitly adopted and approved by the larger organization. Government agencies' and other organization's may have legal mandates that require they preserve materials, in this case these mandates can be substituted for mission statements, as they define the purpose of the organization. Mission statements should be kept up to date and continue to reflect the common goals and practices for preservation.