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4.2.3 - The repository shall document the final disposition of all SIPs – incorporation into one or more AIP or destruction.

In particular the following aspect must be checked.

4.2.3.1       The repository shall follow documented procedures if a SIP is discarded and shall indicate why the SIP was discarded.

Supporting Text

This is necessary in order to ensure that the SIPs received have been dealt with appropriately, and in particular have not been accidentally lost.

Examples of Ways the Repository can Demonstrate it is Meeting these Requirements
System processing files; disposal records; donor or depositor agreements/deeds of gift; provenance tracking system; system log files. process description documents; documentation of SIP relationship to AIP; clear documentation of how AIPs are derived from SIPs; documentation of standard/process against which normalization occurs; documentation of normalization outcome and how the resulting AIP is different from the SIP(s).

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