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4.1.1 - The repository shall identify the Content Information and the Information Properties that the repository will preserve.

Supporting Text

This is necessary in order to make it clear to funders, depositors and users what responsibilities the repository is taking on and what aspects are excluded. It is also a necessary step in defining the information which is needed from the information producers or depositors.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Mission statement; submission agreements/deposit agreements/deeds of gift; workflow and Preservation Policy documents, including written definition of properties as agreed in the deposit agreement/deed of gift; written processing procedures; documentation of properties to be preserved.

4.1.1.1       The repository shall have a procedure(s) for identifying those Information Properties that it will preserve.

Supporting Text

This is necessary to establish a clear understanding with depositors, funders, and the repository's designated communities how the repository determines and checks what the characteristics and properties of preserved items will be over the long term. These procedures will be necessary to confirm authenticity or to identify erroneous claims of authenticity of the preserved digital record.

Examples of Ways the Repository Can Demonstrate It Is Meeting This Requirement

Definitions of the Information Properties which should be preserved; Submission agreements/deposit agreements, Preservation Policies, written processing procedures, workflow documentation.

4.1.1.2       The repository shall have a record of the Content Information and the Information Properties that it will preserve.

Supporting Text

This is necessary in order to identify in writing the Content Information of the records for which it has taken preservation responsibility and the Information Properties it has committed to preserve for those records based on their Content Information.

Examples of Ways the Repository Can Demonstrate It Is Meeting This Requirement

Preservation Policies, processing manuals, collection inventories or surveys, logs of Content Information types acquired preservation strategies and action plans.

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