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3.1.2 - The repository shall have a Preservation Strategic Plan that defines the approach the repository will take in the long-term support of itsmission.

Supporting Text

This is necessary in order to help the repository make administrative decisions, shape policies and allocate resources in order to successfully preserve its holdings.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Preservation Strategic Plan, meeting minutes, documentation of administrative decisions which have been made.

3.1.2.1 - The repository shall have an appropriate, formal succession plan, contingency plans, and/or escrow arrangements in place in case the repository ceases to operate or the governing or funding institution substantially changes its scope.

Supporting Text

This is necessary in order to preserve the information content entrusted to the repository handing it on to another custodian in the case that the repository ceases to operate.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Written and credible succession and contingency plan(s); explicit and specific statement documenting the intent to ensure continuity of the repository, and the steps taken and to be taken to ensure continuity; formal documents describing exit strategies and contingency plans; escrow of critical code, software, and metadata sufficient to enable reconstitution of the repository and its content with a trusted, independent agent or entity that is authorized to maintain and provide access to same in the event of repository failure; escrow and/or reserve funds set aside for contingencies; explicit agreements with successor organizations documenting the intent to ensure continuity of the repository, and the measures to be taken to ensure the complete and formal transfer of responsibility for the repository’s digital content and related assets, and granting the requisite rights necessary to ensure continuity of the content and repository services; documents outlining crisis management plans, disaster plans, business continuity plan etc); depositor agreements

3.1.1.2 - The repository shall monitor its organizational environment to determine when to execute its formal succession plan, contingency plans, and/or escrow arrangements

Supporting Text

This is necessary in order to ensure that the repository can recognize when it is necessary to execute those plans.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Administrative policies, procedures, protocols, requirements; budgets and financial analysis documents; fiscal calendars; business plan(s); any evidence of active monitoring and preparedness.

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