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4.4.2 - The repository shall have contemporaneous records of actionsand actions and administration processes that are relevant to storage and preservation of the AIPs.

Supporting Text

This is necessary in order to ensure documentation is not omitted or erroneous or of questionable authenticity.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Written documentation of decisions and/or action taken; Preservation metadata logged, stored, and linked to pertinent digital objects.

4.4.2.1       The repository shall have procedures for all actions taken on AIPs.

Supporting Text

This is necessary in order to ensure that any actions performed against an AIP do not alter the AIP information in a manner unacceptable to its Designated Communities.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Written documentation describing all actions that can be performed against an AIP.

Discussion

This documentation is normally created during design of the repository. It should detail the normal handling of AIPs, all actions that can be performed against the AIP, including success and failure conditions and details of how these processes can be monitored.

4.4.2.2       The repository shall be able to demonstrate that any actions taken on AIPs were compliant with the specification of those actions

Supporting Text

This is necessary in order to ensure that any actions performed against an AIP do not alter the AIP information in a manner unacceptable to its Designated Communities.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Preservation metadata logged, stored, and linked to pertinent digital objects and documentation of that action; Procedural audits of repository showing that all actions conform to the documented processes.Introduction

SP automatically captures events that occur throughout the object's life within the repository. The repository uses PREMIS event vocabulary to record ingest, file replacement or reload, and transformation of the file in the preservation metadata of each AIP. The preservation metadata also records the storage location of each file comprising the AIP.

Responsibility

Digital Preservation Policy Librarian

Relevant Documents

1. Metadata Specifications