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4.1.6 - The repository shall obtain sufficient control over the Digital Objects to preserve them.


Scholars Portal SP obtains rights from individual producers Providers that give the repository control over some or all of the information deposited by the producerProvider. The nature and scope of these rights varies by publisherProvider and collection. In cases where the repository takes responsibility for the preservation of information, the rights include provisions for Scholars Portal SP to receive a local copy of the information and host it in perpetuity. This These local loading allows Scholars Portal to completely own and control the digital copy of the content given to them by the Producer and perpetual access clauses allow SP to have a local copy and to make that copy available to its Designated Community regardless of changes in the publishing world or changes in the library’s subscription policies. In some casesrelationship between SP and the Provider. Where possible, the repository obtains the right to modify information in order to ensure long-term preservation and accessibility.

Scholars Portal workflow charts document the journey of the digital object from the time it is ingested into the repository until the time it is made accessible to the designated community.

Scholars Portal creates SP Workflow Charts document the process by which SP gains physical control of the files so licensed. This process includes the creation of preservation metadata for each object in the repository and records any event that happens to the object along with the date and time of occurrence. The records use PREMIS markup conventions.

Documents explaining this in greater detail are available below.

sufficient to validate the fixity of the object.


Software Developer - Responsible for the creation of loader scripts.

Digital Preservation Policy Librarian - Ensures proper functioning of overall system.

Metadata Librarian - Authors NIH metadata crosswalk, if necessary.

OCUL Projects OfficerSystem and Web Development Analyst - Receives notification of failed loader scripts.

Relevant Documents

  1. Producer Provider Agreements and Licenses
  2. Workflow Charts
  3. Metadata Example