4.1.6 - The repository shall obtain sufficient control over the Digital Objects to preserve them.
Introduction
In almost all Scholars Portal/Producer agreements, Scholars Portal negotiates for the rights to locally load Licensed Material and maintain perpetual access. Local loading allows Scholars Portal to completely own and control the digital copy of the content given to them by the Producer regardless of changes in the publishing world or changes in the library’s subscription policies. Perpetual access grants to Scholars Portal a nonexclusive, royalty-free, perpetual license to use the Licensed Materials that were accessible during the term of the Agreement and some, if not all, Licensed Materials after the termination of the agreement.
Scholars Portal workflow charts document the journey of the digital object from the time it is ingested into the repository until the time it is made accessible to the designated community.
Scholars Portal creates preservation metadata for each object in the repository and records any event that happens to the object along with the date and time of occurrence. The records use PREMIS markup conventions.
Documents explaining this in greater detail are available below.
Responsibility
Software Developer - Responsible for the creation of loader scripts.
Digital Preservation Policy Librarian - Ensures proper functioning of overall system.
Metadata Librarian - Authors NIH metadata crosswalk, if necessary.
System and Web Development Analyst - Receives notification of failed loader scripts.
Relevant Documents
SP obtains rights from individual Providers that give the repository control over the information deposited by the Provider. The nature and scope of these rights varies by Provider and collection. In cases where the repository takes responsibility for the preservation of information, the rights include provisions for SP to receive a local copy of the information and host it in perpetuity. These local loading and perpetual access clauses allow SP to have a local copy and to make that copy available to its Designated Community regardless of changes in the relationship between SP and the Provider. Where possible, the repository obtains the right to modify information in order to ensure long-term preservation and accessibility.
SP Workflow Charts document the process by which SP gains physical control of the files so licensed. This process includes the creation of preservation metadata for each object sufficient to validate the fixity of the object.
Responsibility
Software Developer
Digital Preservation Policy Librarian
OCUL Projects Officer
Relevant Documents