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3.3.2 - The repository shall have Preservation Policies in place to ensure its Preservation Strategic Plan will be met.

Supporting Text

This is necessary in order to ensure that the repository provides appropriate levels of service to each designated community.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Preservation Policies; mission statement; written definitions of the Designated Community; written definitions of Archival Information Packages; documented policies; protocols, rules, manuals, handbooks, and workflows; service-level agreements; technical infrastructure, description of repository services.

3.3.2.1       The repository shall have mechanisms for review, update, and ongoing development of its Preservation Policies as the repository grows and as technology and community practice evolve.

Supporting Text

This is necessary in order that the repository has up-to-date, complete policies and procedures in place that reflect the current requirements and practices of its community(ies) for preservation.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Current and past written documentation in the form of Preservation Policies, Preservation Strategic Plans and Preservation Implementation Plans, procedures, protocols, and workflows; specifications of review cycles for documentation; documentation detailing reviews, surveys and feedback. If documentation is embedded in system logic, functionality should demonstrate the implementation of policies and procedures.

3.3.2.2       The repository shall maintain policies that specify the nature of any legal permissions required to preserve digital content over time, and the repository shall acquire these permissions when needed.

Supporting Text

This is necessary in order that the repository is able to maintain and modify digital objects to keep them accessible over time, a right which otherwise may be restricted by law to the creator.

Examples of Ways the Repository can Demonstrate it is Meeting this Requirement

Deposit agreements; licenses and written grants and/or assignments of rights; records schedule; digital preservation policies; records legislation and policies; service agreements.Introduction

SP's Preservation Implementation Plan provides specific information on the steps SP uses to meet the requirements of its Preservation Strategic Plan. The Preservation Action Plan - Journals provides implementation information specific to the Journals content type.

Responsibility

Digital Preservation Policy Librarian

SP Director

Relevant Documents

  1. Scholars Portal Preservation Strategic Plan
  2. Preservation Implementation Plan
  3. Preservation Action Plan - Journals