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3.1.2 - The repository shall have a Preservation Strategic Plan that defines the approach the repository will take in the long-term support of itsmission.

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This is necessary in order to help the repository make administrative decisions, shape policies and allocate resources in order to successfully preserve its holdings.

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The strategic plan should be based on the organization’s established mission, and on its defined values, vision and goals. Strategic plans typically cover a particular finite time period, normally in the 3-5 year range.

3.1.2.1 - The repository shall have an appropriate, formal succession plan, contingency plans, and/or escrow arrangements in place in case the repository ceases to operate or the governing or funding institution substantially changes its scope.

Supporting Text

This is necessary in order to preserve the information content entrusted to the repository handing it on to another custodian in the case that the repository ceases to operate.

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A repository's failure threatens the long-term sustainability of a repository’s information content. It is not sufficient for the repository to have an informal plan or policy regarding where its data goes should a failure occur. A formal plan with identified procedures needs to be in place.

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3.1.1.

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2 - The repository shall monitor its organizational environment to determine when to execute its formal succession plan, contingency plans, and/or escrow arrangements

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This is necessary in order to ensure that the repository can recognize when it is necessary to execute those plans.

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