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In order to provide a level of service that meets SPthe repository's contracted obligations, SP staff evaluateevaluates, selectselects, and implement implements hardware technologies based on a clear and comprehensive understanding of the needs and expectations of its Designated Community. To support this understanding, the repository 's has a Designated Community Definition. SP staff work closely with members of the Designated Community to identify system requirements and test implementations. Representatives from the Designated Community sit on SP's advisory committees, giving them a direct channel to the repository's directors and system administrators. SP has designed its archival storage, data management, and access systems to meet satisfy the expectations of its Designated Community for the integrity, authenticity, usability, and usability security of information. System administrators designed the system to be scaleable well beyond its current size.

In addition to extensive and ongoing communication between SP and its Designated Community, systems administrators at SP and the University of Toronto Libraries' Information Technology Services department receive information about system behaviour and usage from automated monitoring tools. These tools warn administrators about performance conditions and loads that exceed predetermined levels.

To help staff carry out long-term technology planning, SP has an inventory of hardware and software.

Responsibility

Digital Preservation Policy Librarian

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Monitoring Commitments

SP will assess its technology monitoring practices on a regular basis, according to the Review Cycle for Documentation Policy, or whenever there are major changes to its operating environment such as hardware refreshment, significant staffing level changes, or security incidents.

Future Plans

Systems administrators will revise and update their monitoring practices as new tools and resources become available.

Relevant Documents

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Future Plans

SP has a procedures, commitments, and financial resources for regular hardware upgrades and media refreshment. See 5.1.1.1.4 for details.

Relevant Documents

  1. Designated Community Definition
  2. Hardware and Software Inventory