Page History

3.1 Governance & Organizational Viability

Aurianne, Karl, Other

3.1.1 Mission statement

3.1.2 Preservation strategic plan

3.1.2.1 Succession, contigency, escrow plans

3.1.2.2 Monitor environment for time to deploy
succession,contingency, escrow

3.1.3 Collection policy

3.2 Organizational Structure & Staffing

3.2.1 Identified duties and appointed staff

3.2.1.1 Identified and established duties

3.2.1.2 Appropriate number of staff

3.2.1.3 Professional development program

3.3 Procedural Accountability and
Preservation Policy Framework

3.3.1 Designated community

3.3.2 Preservation policies

3.3.2.1 Review and update presevation policies

3.3.3 Documented history of changes

3.3.4 Commit to transparency

3.3.5 Information integrity measurements

3.3.6 Self-assessment and external certification

3.4 Financial Sustainability

3.4.1 Business planning processes

3.4.2 Financial transparency, compliance, and audits

3.4.3 Risk, benefit, investment, expenditure

3.5 Contracts, Licenses, & Liabilities

3.5.1 Contracts or deposit agreements for content

3.5.1.1 Contracts or deposit agreements forpreservation rights

3.5.1.2 Completeness of agreements with depositors

3.5.1.3 Policies about preservation responsibility

3.5.1.4 Policies about liability and rights challenges

3.5.2 Track and manage property rights/restrictions

4.1 Ingest - acquisition of content

4.1.1 Identify content information and information properties

4.1.1.1 Procedures for identifying information properties that we will preserve

4.1.1.2 Record of content information and information properties that we will preserve

4.1.2 Specifiy content information at deposit

4.1.3 Recognition and parsing of SIPs

4.1.4 Verify the identity of the Producer

4.1.5 Verify SIPs for completeness and correctness

4.1.6 Obtain sufficient control over digital objects

4.1.7 Provide depositor with responses

4.1.8 Records of actions and processes related to acquisition

4.2 Ingest - creation of the AIP

4.2.1 Associated definition for each AIP or class of AIPs

4.2.1.1 Identify which definition applies to which AIP

4.2.1.2 Definition of each AIP

4.2.2 Description of how AIPs are constructed from SIPs

4.2.3 Document final disposition of all SIPs

4.2.3.1 Procedures if a SIP is not incorporated or discarded

4.2.4 Convention that generates persistent, unique identifiers for AIPs

4.2.4.1 Uniquely identify each AIP

4.2.4.1.1 Have unique indentifiers

4.2.4.1.2 Assign and maintain persistent identifiers of the AIP and its components

4.2.4.1.3 Describe any processes for changes to identifiers

4.2.4.1.4 Provide a list of all identifiers and check for duplications

4.2.4.1.5 System of identifiers is adequate now and in the future

4.2.4.2 System of reliable linking/resolution services in order to find identified objects

4.2.5 Tool and resources to provide authoritative Representation Information for all objects

4.2.5.1 Tools or methods to identify the file types of all objects

4.2.5.2 Tools or methods to determine what Representation Information is necessary for understandability

4.2.5.3 Have access to the requisite Representation Information

4.2.5.4 Tools or methods to ensure that Representation Information is persistently associated with objects

4.2.6 Documented processes for acquiring PDI for associated Content Information

4.2.6.1 Documented processes for acquiring PDI

4.2.6.2 Execute documented processes for acquiring PDI

4.2.6.3 PDI is persistently associated with Content Information of AIP

4.2.7 Content Information is understandable for Designated Community at the time of AIP creation

4.2.7.1 Processes for testing understandability for Designated Community of the Content Information of AIPs

4.2.7.2 Execute testing process of Content Information of AIPs

4.2.7.3 Bring Content Information of AIP up to level of understandabililty if it fails testing

4.2.8 Verify each AIP for completeness and correctness

4.2.9 Independent mechanism for verifying the integrity of the content

4.2.10 Contemporaneous records of actions and administration processes relevant to AIP creation

4.3 Preservation Planning

4.3.1 Documented preservation strategies relevant to its holdings

4.3.2 Mechanisms for monitoring its preservation environment

4.3.2.1 Mechanisms for monitoring and notification when Representation Information is inadequate for the Designated Community to understand the data holdings

4.3.3 Mechanisms to change preservation plans as a result of its monitoring activities

4.3.3.1 Mechanisms for creating, identifying or gathering any extra Representation Information required

4.3.4 Provide evidence of the effectiveness of its preservation activities

Design template (letterhead, typefaces) for downloadable Documents

Steve, Karl

Future monitoring and reviewing schedule or calendaring.
Discuss with Marie at CRL

Steve, Karl

Document version template

Aurianne, Karl, Steve