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4.2.3.1 - The repository shall follow documented procedures if a SIP is not incorporated into an AIP or discarded and shall indicate why the SIP was not incorporated or discarded.

Introduction

All received SIPs are recorded in the Scholars Portal FTP downloaded LOG fileSP uses loader scripts to automatically and consistently ingest SIPs and transform them into AIPs. If there is an error with the SIP during ingest it is documented in an error log and an email is sent to the loader. If the error is irreparable, the SIP is deleted and the Provider is notifiedduring this process, the loader records the error in a log and sends an email to SP staff. If staff cannot fix the error, the repository deletes the SIP and notifies the Provider. All SIPs are recorded in the FTP download log file.

Responsibility

Software Developer - Responsible for the creation of loader scripts.

Digital Preservation Policy Librarian - Ensures proper functioning of overall system.

System and Web Development Analyst - Receives notification of failed loader scripts.

Relevant Documents

  1. Provider Agreement or License
  2. Workflow Charts
  3. System Logs

...

  1. (available on request)