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Thank you for stopping by! We're glad you're interested in trying out the Dataverse-Archivematica demonstration sandbox hosted by Scholars Portal. This page contains information on how to access the sandbox, notes on its limitations, and a description of the workflow to use it.
Scholars Portal sponsored Artefactual Systems Inc. to develop the ability for the preservation processing tool Archivematica to receive packages from connected Dataverse instances. The integration was released as part of Archivematica 1.8 in 2018. The sandbox has been updated to Archivematica v. 1.10.9.2, which includes a few fixes to the Dataverse workflow documented on the Archivematica wiki. This page contains information on how to access the sandbox, notes on its limitations, and a description of the workflow to use it. 1. There are a handful of documented issues with the integration available in the Archivematica issues repository in GitHub. You can also read more on the Dataverse-Archivematica wiki page.
Please note that individuals at institutions that are members of the Ontario Council of University Libraries (OCUL) can access the sandbox as-is with the credentials below. If you are from an institution outside of OCUL, please fill out the request form.
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Visit the Dataverse page on Archivematica's wiki, as well as the Dataverse documentation for Archivematica and the Archivematica storage service for lots more documentation.
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Need a quick intro to Archivematica? Check out the Overview guide in Archivematica's documentation.
Made an AIP and not sure what the heck it is? Check out the Archivematica Documentation's page on this subject.
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The transfer steps are determined based on a standard configuration with some option-based stops along the way. It also does not make use of the backlog/appraisal functions, but you are welcome to do so. Consult the appropriate documentation to use these functions here.
- Approve transfer: If the "Approve automatically" checkbox is clicked under the "Browse" button as pictured under step 6 above, your transfer will begin running up to the file identification step (#2 below). If the box is not checked, you will have to approve the transfer to initiate it. You can choose approve or reject (you can reject if you want to start over for some reason or another). Please note that the
- A number of services will run. At the end, you have the option of creating a single SIP and continuing processing. The general case is to select "create single SIP." If you want to use the Appraisal tab, select "Send to backlog." For information on this function, please consult Archivematica's documentation here.
- The SIP will move to the Ingest page. You have to click on the Ingest tab (a little action number will appear!) to continue.. Under ‘Ingest’ a number of services will already be running.
- The processing will pause at Normalization. Normalization means that Archivematica will identify files in the transfer and convert a copy of the original file into a preservation-friendly format, based on its default policies. Select "Normalize for preservation" to create an AIP only. If you want to create additional access copies (i.e., a DIP), you can select “Normalize for preservation and access.” You can also choose not to normalize by selecting "Do not normalize."
- After normalization, you can review and approve normalization by clicking on the little report icon:
- Back on the main transfer page, if you click the white "Review" button, it will display the files created as part of the normalization process.
- Once you've decided that normalization was successful, choose to approve (or reject or redo if you're not happy).
- Some more functions will run.
- If you chose to normalize for access, the Store DIP option will come up first, followed by the Store AIP option. It's the best practice to deal with the AIP first, so wait for this option to arrive and store the AIP before the DIP. The rationale is that if there's some error in the AIP, you don't want to replicate it in the DIP.
- You’ll have the option to store or reject the AIP. The normal case is to store, but it’s possible you might want to pause at this point or start over. After a few more automatic steps, the AIP will be stored - by default it will be on the Ontario Library Research Cloud (OLRC), Scholars Portal's storage cloud. You can search for and download the AIP from the Archival Storage tab in Archivematica.
- For the DIP, you will be prompted with the option to store the DIP. When the option to Store DIP is available, select "Store DIP" or reject it by selecting "Do not store," if you want. By default, the DIP will be stored on the OLRC. It will be accessible there - not through the Access tab in Archivematica, which controls only DIPs uploaded to a connected access system like AtoM. See the instructions for Accessing DIPs below.
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