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SP has a commitment of funding for regular software replacement and upgrade. Administrators assess and, if necessary, revise funding commitments during the repository's annual budget review. SP has no fixed schedule for software replacement, but relies on information received from its Designated Community and from internal performance reports to indicate when software change is needed (see section 5.1.1.1.6 for more information). When software replacement is necessary, SP staff analyze information provided by vendors, consult experts at OCUL member institutions and the University of Toronto Libraries' Information Technology Services, and conduct a cost-benefit analysis of software alternatives. To support decision-making, SP has an inventory of hardware and software components. Please see 5.1.1.6.1 and 5.1.1.6.2 for information about software change processes.
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