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SP replaces storage media according to a predetermined schedule or whenever media exhibit performance problems. As a rule, SP refreshes its storage array media within a 5-year period (i.e. every 5 years or less) even if the drives are functioning normally and appear healthy. SP buys a 5-year warranty for hardware. SP refreshes tests, retensions, and, if necessary, replaces backup tapes annually to reduce the risk of degradation.

Large-scale media and hardware change is carried out by technicians from the hardware vendor in collaboration with systems administrators from SP and the University of Toronto Libraries' Information Technology Services. Staff test and evaluate new hardware in isolation before moving the repository to the new component(s). Moving hardware from development to production is an automated process.   In addition to tests and checks carried out by hardware monitoring programs (see, staff manually assess changes by examining samples of relevant content. Staff evaluate changes for their effect on the integrity and understandability of information, the speed and interoperability of the system, and the accessibility and usability of disseminated content. Whenever hardware changes involve migrating data, the repository performs checksum and file size tests to validate the integrity of information.