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As stated in the Preservation Strategic Plan, Scholars Portal is committed to preserving the intellectual content of every object held in the respository. To do this, Scholars Portal captures has identified three materials properties which will be prioritized in all preservation activities:

  • The metadata included with object at time of ingest, especially that which relates to other objects within the repository.
  • The content object, preferably in PDF version, but . Scholars Portal will accept a wide range of well-known, commonly used formats, the details of which are negotiated in the Provider Agreement. The object includes all supplemental materials and the relationship between these objects, as can be determined from metadata or other context at the time of ingest.
  • The intellectual rights to the object held by Scholars Portal and members of its Designated Community. While these These properties are used to control access to the content and to determine its preservation level, they are also preserved themselves.

Secondary considerations in preservation include the following itemsproperties. While not strictly a part of the intellectual content of the preservation object, these properties are necessary to ensure its preservation and as such must be tracked as well.

  • The object’s chain of custody, starting as early as possible but at the very least from the time it entered the repository. This information is necessary in order to understand the history of the object, and to denote record any transformations or changes that have occurred to the content.
  • Information on the object’s representation. For every digital object, some level of interpretation is necessary in order to transform the object from binary data into a human interpretable item.
  • Fixity information. The repository will keep sufficient metadata on the object to ensure at any point in the future that the object remains in a complete and uncorrupted state.  

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