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The purpose of the Scholars Portal Preservation Strategic Plan is to out=
line the preservation strategy used by Scholars Portal to ensure continued =
access to its collections by the Designated Community.
Objectives: The primary focus of Scholars Portal=E2=80=
=99s preservation activities is on preserving the intellectual content of t=
he materials acquired and ingested into the repository. This means that SP =
will prioritize the preservation of the content of all materials ingested, =
as opposed to the look and feel of the document.
The following properties are those which will be prioritized in all pres=
ervation activities:
Secondary considerations in preservation include the following items. Wh=
ile not strictly a part of the intellectual content of the preservation obj=
ect, these properties are necessary to ensure its preservation and as such =
must be tracked as well.
The preservation of the above properties will be carried out using a tra=
nsformative approach. That is, the formats (both at the file level and the =
metadata level) used in the repository will be constantly monitored (per th=
e Environmental Monitoring of Preservation Formats policy) in order to =
ensure their suitability to long term preservation. In instances where a fo=
rmat is deemed to present an unacceptable level of risk to the long-term vi=
ability of the content, an appropriate successor format will be chosen, wit=
h input from the Designated Community, and all materials in the existing fo=
rmat in question will be migrated over. Given Scholars Portal's mission of =
providing access to OCUL-licensed scholarly material, additional transforma=
tions may be made on the material in order to increase its findability. Suc=
h transformations will never be made in such a way as to endanger the long-=
term preservation of the material, and in situations where this would occur=
, the material so transformed will not be considered as part of the preserv=
ation plan.
Scope: Scholars Portal commits to preserving the materi=
als for which it has accepted responsibility to the greatest degree possibl=
e. However, there are a number of criteria necessary to the repository=E2=
=80=99s ability to carry out this mission. In order to provide some level o=
f preservation on materials for which not every criteria is met, SP has def=
ined multiple preservation levels, which indicate a level of preservation b=
ehaviours that SP will use upon the content in question. For additional inf=
ormation on preservation levels, see the Preservation Implementation Plan. =
The criteria to be assessed when determining preservation level include:=
Compliance with all of these criteria is necessary for an object to be s= ubject to the full extent of preservation activities, as defined in the Pre= servation Implementation Plan. Failure or partial compliance does not neces= sarily mean that an object cannot be ingested into the repository, but an i= nability to meet these criteria will result in the use of a less robust pre= servation plan.
Review & Revision: Scholars Portal commits to the r= eview and revision of its preservation practices and the corresponding docu= mentation, as outlined in the Review Cycle Policy.