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NOTE: The SP Collection policy has been revised as of= May 2014. This page will be updated, but the new policy is restricted to O= CUL members, so the below policy may remain in place for hisorical/informat= ional purposes.
= The revised Collections Policy can be found at:
=
https://sp= otdocs.scholarsportal.info/display/oculir/Scholars+Portal+Collections+Policy+-+Revised
= Everything below this line is historical and probably outdated.
=
=
The following is Scholars Portal's Collection Policy, as approved by the= OCUL Directors. The actual policy is located at:
htt= p://spotdocs.scholarsportal.info/display/oculir/Scholars Portal Collection = Policy-Final
Purpose
The purpose of this policy is to provide direction on how Scholars Portal =
(SP) is to be populated with a diversity of digital content in a way that i=
s coherent, forward-looking, and sustainable. This is in accordance with OC=
UL's Strategic Directions, one of which is
to "Provide and preserve a rich academic resource for teaching, learning, =
and research" for Ontario's university population. This policy also serves =
to state Scholars Portal's policy of acquisition in its role as a trusted d=
igital repository for its users and stakeholders.
Our goal in aggregating content is twofold: long-term preservation and enh=
anced discovery.
The purpose of SP is to host, whenever possible and in perpetuity, a criti=
cal mass of works that has intellectual significance and long-term value, a=
nd deliver this in an environment that allows for ease of searching, browsi=
ng, retrieval, and reuse. Content decisions are based on recognized collect=
ion development principles such as: authority, originality, curricular and =
research relevance, timeliness, breadth or depth of coverage, and demand. I=
t is understood that these principles apply to all subject or research area=
s, across all chronological periods and geographical regions, and that=
the materials acquired would be in English or French predominantly, but co=
uld comprise other, including indigenous, languages.
This policy is intended to capture what is important to include in SP and =
is not limited to what will be hosted in perpetuity.
Background and Mandate
Scholars Portal is the cornerstone of consortial collection development st=
rategy for Ontario universities. It provides a stable consortially-owned in=
frastructure for delivering digital collections to the Ontario university c=
ommunity based on a shared vision by Ontario universities for the provision=
of scholarly resources in a rapid, reliable, and cost-effective manner. Eq=
ually important is the stewardship and preservation of our owned materials =
for future generations of users, including: students, faculty, staff, and o=
ther patrons of OCUL member institutions; content producers; and members of=
the general public. In addition, relevant metadata is hosted alongside ful=
l-text content in order to expose users to a wider range of possibilities, =
thus offering the opportunity to enrich the researchers' environment. Under=
lying SP is the value proposition that a collaborative approach to resource=
delivery and preservation can yield powerful and innovative results by lin=
king ideas, materials, documents, services, and researchers.
Scholars Portal is the digital library for the OCUL universities. It is = more than the sum of its parts. To this end, it is essential that SP contin= ues to explore infrastructure options and service needs in order to maximiz= e the use and value of the digital collections.
Since its inception in 2002, SP has expanded from its initial focus on a= rchiving and delivering e-journal literature to include a wide range of oth= er resources - e-books, government publications, maps, and numeric and geos= patial data. This can be considered a core body of material supporting the = diverse requirements for learning, teaching, and research. As inf= ormation technologies rapidly evolve, it is expected that other types of re= sources, often interdisciplinary, heterogeneous, and serving niche needs in= individual institutions, will be added to Scholars Portal. It will be impo= rtant to capture student and faculty outputs in various forms in order= to highlight this material for further use in teaching, learning, and rese= arch.
To the greatest extent possible, SP is conceived as a one-stop port= al that supports scholarship, innovation, and knowledge creation in its bro= adest diversity and potential for the Ontario university community. It is e= xpected that there will be more non-conventional, non-textual resources loa= ded in the future, such as datasets, streaming content, multimedia resource= s, and mapping applications. Scholars Portal will develop models for i= ncorporating and accessing emerging formats such as images and streaming au= dio across disciplines.
It is also understood that these digital collections need to be made ava= ilable without barriers, to the greatest degree possible, in order to provi= de equitable access to everyone in the Ontario university community in acco= rdance with the Accessibility for Ontarians with Disabilities Act, 2005, S.= O. 2005, c. 11.
Principles
1. Collection criteria pertaining to quality and relevance should be par= amount and applied consistently across all resources.
2. Principal considerations include:
3. Striving for balance to be&nb= sp;maintained among:
4. Resources that offer economies of = scale by benefiting the most students and faculty across OCUL will be taken= into account.
5. Consideration will be given to loa= ding digital resources which offer significant added value over print equiv= alents in such ways as:
6. Scholars Portal include content that supports undergraduate, graduate= and faculty needs.
7. As permitted, collections will be added to SP more or less evenly amo= ng all disciplines so as to maintain a balance between broad subject catego= ries while recognizing that some subject areas are more prolific in the pro= duction of digital content.
8. As much as possible, for each discipline the needed breadth and criti= cal mass of electronic material should be loaded. This includes material li= censed or acquired and material digitized from OCUL members' individual col= lections.
9. Material from OCUL institutional repositories will be considered for = inclusion in SP based on this policy.
10. Priority will be given to collections of provincial and national sig= nificance.
11. Lower priority will be assigned to materials where access is already= adequate, where there is no system-wide cost advantage, where there is com= parable open-access material, and where materials present technic= al difficulties.
12. OCUL-IR will continue to use existing protocols for acquisition of m= aterials and to make recommendations for selection and deselection.
13. Open-access materials will be considered for inclusion in SP based o= n this policy.
Establishing Priorities
The following list represents Scholar= s Portal's priorities when loading new resources. The list offers a guide t= o their relative importance, but unsuitability by one criteria will not nec= essarily disqualify a resource that is otherwise suitable. In all cases, th= e final decision will be made through discussion between Scholars Portal st= aff and members of the OCUL-IR committee.
(1) Extent of commitment - = ; Number of OCUL subscribers
(2) Demand - How heavily the co= llection is used
(3) Technical issues - How= smoothly resources load and integrate into existing SP platforms
(4) Collections at risk - Is th= e collection at risk of disappearing or becoming otherwise inaccessible&nbs= p;
(5) Geographical scope - Whether content is from Ontario or Cana= da
(6) Availability - How easily is it found elsewhere
Given the evolving nature of information resources, this Collection Poli= cy should be tabled for review triennially by the OCUL Directors.
Contributors
Faye Abrams, Consultant (OCUL)
Catherine Davidson, Co-Chair (York)
Kate Davis, Consultant (Scholars Portal)
Tony Horava (Ottawa)
Harriet Rykse (Western)
Marisa Scigliano (Trent)
Jennifer Soutter (Windsor)
Warren Holder, Co-Chair (Toronto)