|5 min||Call frequency moving forward||Nick Ruest|
- Last year we met quarterly. It will be more difficult to have face-to-face meeting this year because we did not get funding for a summit. How often should we be meeting? Once a month? Is quarterly sufficient?
- Most agreed that quarterly was sufficient. Agreed to schedule extra meetings if special projects arose.
|10 min||Digital Curation Summit Debrief||Kelli Babcock|
- Nick Ruest thanked Kelli for presenting the report on the community and the Summit at Scholars Portal Day 2014
- The community acknowledged the excellent work of the Summit organization team: Kelli Babcock, Jenny Jing, Unknown User (saraa), Stephen Marks, and Nick Ruest.
- The group was interested in hosting a 2015 summit, but Directors feedback was that travel funding would be difficult to come by. Travel is the only significant cost, as space can be booked for free at a Toronto school, and food costs borne by participants. Committee is considering how to facilitate future events remotely (through webinars?)
- Kelli reported that they received a lot of positive feedback on the event, and that a recording is forthcoming from the U of Toronto AV office.
- Courtney Matthews asked about the history of this summit. Nick stated that a smaller group had hosted a 2-day Digital Curation 101 workshop, which included community presentations and extensive discussion of the digital curation lifestyle. From this came consensus that there should be an OCUL Community around digital curation (OCUL Communities were first instituted in 2013. See more here.) The Community first officially met last January.
- Peter Houston indicated that winter weather made traveling difficult for some schools. Could future summits be held at a less-snowy time of year? Group agreed that finding a hosting date was difficult given the number of different conferences and events they took part in. Dan Scott suggested they schedule something around the time of OLITA's Digital Odyssey, happening June 12, 2015. The theme will be something like "open data, open heritage," and so highly applicable to this group. June 8-11 is the Open Repositories conference in Indianapolis, which many from this group will likely be attending.
- The group agreed to look at dates around Digital Odyssey, and to have May or June in mind for their next in person meeting.
- Kelli and Jenny volunteered to help plan the event.
|15 min||Regional Digitization Centres||Jenny Jing|
- This project started last year June. Worked on a draft for a proposal for a digitization centre for OCUL – Anna St. Onge, Jeremy Heil, Stephen Marks Jenny Jing worked on draft. See draft here.
- Looked at other digital centres, asked a lot of questions about how they operated. Sent out questionnaires to OCUL libraries, collected feedback. Developed a list of applications the centres support. Digitial curation requires a complex set of applications, so it’s hard for an individual library to support each application. It’s not just hardware that’s expensive for any one library to buy, but also the number of skill sets needed.
- Ten universities responded, including three outside OCUL (McGill, U of A and UBC). Collected staffing info as well. Not a lot of libraries who have budget to support this kind of work (need a whole team).
- Please take a look and send feedback. You may also take a look at Access 2014 videos—Jenny cut out short sessions helpful for this proposal.
- Digital Preservation Working Group from U of A and UBC. Thy have a good service model, which we may be able to follow
- UBC – central IT vs. library IT (for better sound effect, please use headphones)– need to have local staff, service, budget, otherwise Central IT may try to take over . Will also be presented at Super Conference.
- The group expressed their thanks and appreciation to Jenny for doing so much work on this. This is a great foundation for a lot of future planning that could benefit this group, but also OCUL at large. Info will also be good evidence for in-house decision making.
|5 min||OLRC updates||Nick Ruest|
- All regional nodes have been selected. Steering committee is meeting Monday to discuss price points, and setting up a text mining advisory committee.
- Issue – storage cost is ongoing. Granting agencies want to see storage costs as a one-time line item in the research budget. What is the cost of storing something forever? California Digital Library has done some research on this, and Nick will be pushing that discussion forward.
- Due to a few leaves of absence as well an infrastructure update at U of T, the system is now planned to go live in March.
- Patricia Moore – Have node locations been announced? Nick - Not publicly. Not clear how public that knowledge will be, as it doesn’t matter where they’re located. There are five, geographically dispersed.
|20 min||Platform updates||Jeremy Heil Nick Ruest Jenny Jing Anna St. Onge Nancy Lemay Sarah Simpkin Kelli Babcock Leanne Trimble|
|15 min||Roundtable||Dan Scott Jenny Jing Sarah Simpkin Courtney Matthews Jacqueline Whyte Appleby|
- Dan reported that Laurentian upgraded its ILS over the holidays. They are now deciding whether to upgrade Dspace or move to Islandora
- Jenny asked if it was true that you needed to upgrade through each release of Dspace (i.e. could not skip ahead several versions at once). Group confirmed that all interim upgrades were required.
- Sarah asked if those not currently running Islandora were waiting to see about a consortial instance. Nick had pitched this idea at the 2013 summit, or perhaps a consortial instance of Fedora, which schools could run Islandora or Hydra on top of.
- Jacqueline suggested that this Community would be the best group to put together a proposal for such a service. (For information purposes only, here is a draft of the 2015-2016 budget request business case template. Please confirm with Kathy that this is the latest version if you want to proceed!)
- Jenny noted that UBC and U of A have been successfully collaborating for a number of years and that while Queens was testing their own instances, they were uncertain about developing the in-house expertise around so many applications. Jenny would be interested in helping to write the proposal Jacqueline mentioned above. Nancy indicated that Ottawa would likely be very interested in contributing to a consortial instances. Courtney stated that Waterloo has a local instance, and are beginning to put in test collections, but that their Dspace is out of date but being updated, and they would benefit from a consortially hosted instances of Islandora.